Terms & Conditions

Body, Mind & Sail, Holistic deepening and sailing

Last updated: 28 December 2025

1. General

Body, Mind & Sail offers holistic retreats on a sailing catamaran in Greece.

By making a reservation, the participant agrees to these Terms & Conditions.

Participation implies personal responsibility, flexibility, awareness, and respect for fellow participants, crew, and the vessel.

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2. Reservation & Confirmation

• A reservation is made by paying a €300 deposit or by choosing a one-time full payment.

• A reservation is not final until it has been manually confirmed by Body, Mind & Sail.

• After confirmation, the participant will receive payment instructions for the remaining balance, if applicable.

Body, Mind & Sail reserves the right to decline a reservation if it is not aligned with the nature or intention of the retreat.

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3. Payment Terms

The retreat price can be paid in one of the following ways:

Installment payment

• Deposit: €300 at reservation

• Remaining balance: paid in two instalments:

• 90 days before the retreat start date

• 30 days before the retreat start date

One-time payment

• The full retreat price paid in one payment

• A 2% discount applies to the total retreat price

• If the booking is not accepted, the full amount will be refunded immediately or, at the latest, within 7 days

The reservation remains valid for 30 days after the deposit.

If the next payment is not received within this period, Body, Mind & Sail reserves the right to cancel the reservation without refund of the deposit.

Failure to complete payments on time may result in loss of participation.

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4. Cancellation by the Participant

• All payments are non-refundable, regardless of reason.

• In case of cancellation, the participant may transfer the booking once to another retreat date, subject to availability.

• Participants are strongly advised to arrange their own cancellation and travel insurance.

No refunds will be given for late arrival, early departure, or unused services.

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5. Cancellation or Changes by Body, Mind & Sail

Body, Mind & Sail reserves the right to modify or cancel a retreat due to circumstances beyond reasonable control, including but not limited to:

• Weather or sea conditions

• Safety considerations

• Technical or mechanical issues

• Force majeure

In such cases, Body, Mind & Sail will offer a suitable alternative, such as:

• A change in itinerary or program

• A rescheduled retreat date

No additional compensation beyond the agreed alternative will be provided.

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6. Cabins & Accommodation

At the time of booking, the participant must specify:

• The retreat date

• A private or shared cabin

A shared cabin can only be booked together with a confirmed cabin mate.

If needed, Body, Mind & Sail can bring solo participants into contact with others who are looking for a roommate.

Final cabin allocation on board remains at the discretion of Body, Mind & Sail.

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7. Nature of the Retreat

The retreat is:

• Not medical treatment

• Not psychotherapy

• Not a luxury cruise

• Not a standard sailing holiday

It is a holistic retreat focused on personal awareness, embodiment, self-reflection, and connection with nature.

Participants may be invited to take part in light daily tasks related to life on board.

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8. Health, Responsibility & Liability

• Participation is entirely at the participant’s own risk.

• The participant declares that they are physically and mentally capable of taking part.

• Any relevant medical or psychological conditions must be disclosed via the intake form prior to the retreat.

Body, Mind & Sail is not liable for:

• Injury, illness, or accidents

• Loss, theft, or damage of personal belongings

Adequate travel and health insurance is strongly advised!

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9. Conduct & Safety

Respectful behavior toward fellow participants, crew, the vessel, and the environment is mandatory.

Body, Mind & Sail reserves the right to terminate participation without refund if a participant:

• Endangers themselves or others

• Displays inappropriate, disruptive, or unsafe behavior

• Fails to follow safety instructions

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10. Photos, Media & Social Media Use

Photos or videos may be taken during the retreat for promotional purposes.

Participants who do not wish to appear in media must communicate this in writing prior to the retreat.

It is not permitted to post or share personal photos or videos in which other participants are clearly recognizable,

unless explicit permission has been given by those participants.

We kindly encourage participants to limit the use of social media during the retreat.

If needed, please keep social media use brief and preferably within the privacy of your own cabin,

so shared spaces remain calm and present for everyone.

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11. Governing Law

These Terms & Conditions are governed by Dutch law.

Any disputes will first be addressed through mutual consultation.

If no solution is reached, disputes will be submitted to the competent court in the Netherlands.

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12. Acceptance

By making a reservation and completing payment, the participant confirms that they have read, understood, and accepted these Terms & Conditions.